Do you want to work for a dynamic global organisation to support the HR team in its main function of the UK business.
An exciting opportunity has arisen for a HR Administrator to join the team. You will be part of the HR team working closely with the Sales team who really have a passion for what they do.
My client are a great company to be a part of, They have a vibrant office with a great team of employees all with a passion for what they do, they have a belief in the brands and a strong sense of collective values and purpose.
Their work culture is supportive, creative and dedicated and is at its best when we all try to lead by example; the more you put in, the more you and the team get out, and it will be important that you play your part.
The Purpose
To provide comprehensive administrative support to the Human Resources team and undertake ad hoc administrative tasks, when required, in an efficient and effective manner. To develop positive working relationships with all staff to provide an effective Human Resource service.
The Role
As HR Administrator, you will be the first point of contact for all HR related queries within the business so must have the knowledge and a focused mindset.
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Main tasks and responsibilities
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- First point of contact for HR queries, face to face, via the telephone and emails
- Creating and maintaining personnel records - manually and electronically
- Fire Warden and updating fire list with staff working hour changes and new staff details
- Managing and controlling recruitment inbox
- Scheduling interviews/meetings and booking appropriate rooms
- Prepare documents for meetings, including creating PowerPoints and paperwork
- Support Office Administrator in tasks and projects
- Maintaining on-line absence management system and ensuring all absences have been recorded, including sick, holiday and work trips
- Carry out and inform HR policies and procedures
- Record all appraisals, department/company scores and feedback
- Provide support with payroll, collecting change of address, subsistence claims, pension amendments
- Providing Finance department monthly accruals – subsistence claims that have not been paid
- Booking hotels for external guests visiting the UK office
- Taking Minutes of Meetings
- Following and recording Right to Works and conducting checks
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Experience and key skills required
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- Excellent organisational skills including ability to manage time and priorities effectively
- Able to work appropriately and handle confidential and sensitive information
- Strong ICT skills
- Confident on the phone
- Previous experience working in Human Resources
- High quality communication skills in emails, in-person and on the phone
- Able to work independently and as part of a team
- Working towards Level 3 CIPD
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Desirable attributes
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- Flexible with working hours
- Professional and friendly manner
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